For employees: scan a document to email with advanced options

 

1. Login.
   
   Place your HvA ID card on the card reader next to the user panel and wait until you hear a beep sound.
   
   
   
   Or, tap on the [pin code] button, enter your pin code and tap on [login].
   
   
   
   
2. Place your originals face up in the automatic document feeder or face down on the glass plate.
   
   
3. On the user panel tap on [Scan].
   
   
    

4. Tap on [Scan to Mail (Advanced)].
   
   

5. Set the scan settings and tap on the [Start] button at the top of the touchscreen.
   
   

6. Wait until the preview of the scanned document is displayed and tap on [Next].
   
   

7. If necessary, tap on the 'Subject' field or the 'Filename' field to change the default text.
   
   
   
   

8. From the 'File Format' drop-down list choose the output format for your scanned file.
   
   

9. From the 'OCR Language' drop-down list choose the language of your scanned document for Optical Character Recognition.
   
   

10. If you want to send each scanned page in a separate email, choose 'Yes' from the 'Split' drop-down list. Otherwise, the complete scanned document will be send by email as one scan file.
    
    

11. Tap on [Next].
    
    

12. Enter your email recipients. Tap on [To] or [CC] to select an email address form the HvA address book.
    
    
    
    

13. Tap on the text field to enter an email address manually.
    
    
    
    

14. Tap on [Next] to send the scan file or files and return to the start screen.
    
    

15. Place your HvA ID card on the card reader next to the user panel and wait until you hear a beep or tap on [Log out].